Annual Disclosures Required by Special Districts
On September 1, 2009, Senate Bill 09-87 becomes effective. This bill requires special districts to prepare annual disclosures of certain information to every elector of the district. Disclosures must be made between November 16th and January 15th of each year. The annual disclosure includes but is not limited to:
- The address and telephone of the principal business office;
- Names of the board members;
- Times and places of the regularly scheduled meetings including the date of the election of board members;
- Procedure and time to submit a self-nomination form for the election;
- The current mill levy, and total ad valorem tax revenue received during the last year;
- A statement that an application to request permanent mail-in voter status can be obtained from the county clerk, or on-line from the secretary of state, and can be returned to the county clerk and recorder of the county or counties in which the district is wholly or partially located;
- The address of any web site on which the special district’s election results will be posted.
The annual disclosure can be mailed to each individual elector or may be included as a prominent part of a newsletter, annual report, billing statement or other informational mailing. If the district has an official website, which is linked to the Division of Local Government’s website, the annual disclosure information may also be posted on the district's website. Special districts must file a copy of the disclosures with the clerk and recorder of each county in which the district is located as well as with the Division of Local Government. Please contact our office if you would like us to assist your district with preparing its annual disclosure.